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Q. What is a traveling library in EndNote? What can I do with it?

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Answered By: Laurissa Gann Last Updated: Mar 22, 2023     Views: 42518

The phrase "traveling library" refers to EndNote citations that have been embedded in a Microsoft Word document.

If someone e-mails you a Word document that has been created with EndNote citations, but does not e-mail you the EndNote library itself, you can export the "traveling library" from Word into a new or existing EndNote library on your own computer by following these steps:

In the Word document, go to the EndNote tab, click on "Export to EndNote," and choose "Export traveling library." You will be given the opportunity to choose an existing library (click "Browse" to find it) or to create a new library.  All of the EndNote citations from the Word document will now be entered as separate citations in the EndNote library that you chose.

Please note that this will only work if the Word document citations were created using EndNote, and the EndNote coding still remains in the document (i.e. it wasn't converted to a plain text document before you received it). 

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• It is very helpful.. Thank you. by Masood on Jun 23, 2016
• Managed to recover my lost library, thank you so much. This is very helpful by tasneem on Dec 02, 2021

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Travelling Libraries

The Travelling Library function allows you to import references into EndNote from a Word document. For this to work, the references must be formatted – this means they have been inserted into the document using the  Cite While You Write  plug-in, and the accompanying formatting has not been removed.

We only recommend using the Travelling Library function if you are unable to transport a library using EndNote Online or Compressed Libraries. 

To share a Travelling Library is quite easy – just send a copy of your formatted document to the recipient. Anyone with Word 2007 and EndNote 7 or later will be able to create a library from this document.

The recipient will then need to: 

• With the document open in Word, click on the EndNote 20 tab 
• Select Export to EndNote > Export Traveling Library 
• Export the travelling library to their existing EndNote library 

If you only want to share the references and not the whole document, you can produce the library to give to someone else via email or USB. The process is the same, but you’ll need to export the file to a new library rather than an existing one.

If you want to send the document but not the travelling library, you’ll need to share an unformatted or plain-text version. 

Always back up both your document and your library before using a travelling library. 

• << Previous: Using Compressed Libraries
• Next: Sharing & Collaboration >>
• Last Updated: May 2, 2024 9:30 AM
• URL: https://libguides.murdoch.edu.au/endnote

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Travelling library

A "travelling library" refers to the EndNote citations that are embedded in a Word document. As each formatted citation in your Word document is saved with field codes that embed reference data in the document, you can share your word document without having to send the whole EndNote library, and you can also collaborate with other authors on a paper without each author having the same EndNote library.

To confirm if you are using a travelling library, select  Edit & Manage Citations  from the EndNote toolbar in Word and you will see the name of the library being used.

A travelling library may be created if someone emails you a document with formatted EndNote references. You can choose to export these references from Word into EndNote.

Exporting Word's Travelling library to an EndNote library

• Open the document.
• From the EndNote tab, select Export to EndNote, then select Export Traveling Library. From the Tools menu, go to the EndNote submenu, and then select Export Traveling Library (Mac).
• On the Export Traveling Library dialog, select either:   - An existing EndNote library: Select a library from the drop-down list of available libraries, or Browse to locate a library.   - A new EndNote library: You will be prompted to name and save the new library.

Note : The Traveling Library does not contain Notes, Abstracts, Figures, or Captions. When you use the Export/Import Traveling Library commands, the exported references are renumbered and do not retain their original reference numbers.

There is an alternate way to copy references from your Word document to an EndNote library. Open both your Word document and the EndNote library. Then, in EndNote, go to the Tools menu, then the Cite While You Write submenu, and select Import Traveling Library.

Tip : Export travelling library to a new EndNote library, so you can review the records before adding them to an existing library.

• << Previous: Collaborating & Sharing with EndNote
• Next: Advanced Endnote Features >>
• Last Updated: Mar 5, 2024 8:32 PM
• URL: https://libguides.scu.edu.au/endnote

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Travelling libraries

Get references from a shared document and make a library from them.

Sharing and saving travelling libraries

"Travelling library"  refers to EndNote citations that have been embedded in a Microsoft Word document.

If that document is shared,  the citations can be  exported from the document into a new or exisiting EndNote library.

You can confirm if you are using a travelling library in your MS Word document by going to   Edit & Manage Citations from the toolbar. You will see the name of the library being used.

To  share a travelling library, send a copy of a formatted document.

To open and save a travelling library to EndNote

• Open the Word document.
• (Windows) From the EndNote tab, select Export to EndNote , then select Export Traveling Library .
• (Mac) From the Tools menu, go to the EndNote submenu, and then select Export Traveling Library
• On the Export Traveling Library dialog, select either: -  An existing EndNote library OR  a new EndNote library: You will be prompted to name and save the new library.
• Open the Word document containing the travelling library, and your Endnote library
• In Endnote, go to the Tools menu - Cite While You Write - Import travelling library

Note: the travelling library does not contain Notes, Abstracts, Figures or Captions.

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If you have a Word document that was created using EndNote and still has the EndNote coding (as shown by the grey background when you click citations), then you are able to extract all of the citations from that document and add them to your EndNote library. This is useful if, for example, your professor used EndNote to write an article. You could get a Word copy of the article and extract and save all of their references into your own personal library.

To do this, in Word choose to “export to EndNote” and “export traveling library.”    

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Can I create a separate library using the references in a bibliography created in EndNote?

There may be occasions where you want to copy all the references used in a Microsoft Word document to an EndNote library of its own. Perhaps you have a large EndNote library, but want to create a smaller EndNote library with only the subset of references used in your paper. This is called exporting a traveling library. To do this:

In Word 2007/2010

• Click on the EndNote tab.
• Click on the  Export to EndNote  button and choose  Export Traveling library .
• Export the traveling library to an existing EndNote library or a new EndNote library and click  OK .
• If exporting to a new library name the library and click  Save .

In earlier versions of Word

• Go to  Word>>Tools>>EndNote >>Export Traveling Library .

The traveling library does not contain Notes, Abstracts, Images, or Captions.

• << Previous: Creating a library from a non-EndNote bibliography in Word
• Next: Publisher will not accept EndNote formatted bibliography >>
• Last Updated: Oct 9, 2023 12:16 PM
• URL: https://libguides.galter.northwestern.edu/endnote-FAQs

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(re)search tips

Endnote: what is a traveling library.

"Traveling Library" refers to the citations that are embedded in a Word document. You can:

• Send the Traveling Library to your publisher, alongside your manuscript
• Export the Traveling Library from a Word document of a colleague

Export a Traveling Library

• Go to Word via Athena
• Open your paper either via File Explorer or Word
• Click the tab 'EndNote X9' > Export to EndNote > Export Traveling Library
• In the pop-up window, select the library in which you want to import these references. This can be a new or existing library.

Source reference

• EndNote: how do you share your library? (Write)
• EndNote: what is it? (Write)

Translated tip

• EndNote: wat is een Traveling Library en waarvoor gebruik je dit?

Last modified June 2, 2023, 10:29 a.m.

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When you start at UCL you will be able to access EndNote Desktop from a UCL computer. You will then be able to sync your existing basic EndNote Online library which will activate the full version of EndNote Online Classic and give you access to the new EndNote Web, regardless of the email address you have used to register your EndNote account.

Once you leave UCL, you will retain the full version of EndNote Web for 3 years after you first synchronised it with EndNote 21 Desktop, and you will retain the full version of EndNote Online Classic for 12 months after you last synchronised it with EndNote Desktop, after which it will revert to EndNote Basic. You will not lose any references.

See Accessing EndNote .

Is it possible to transfer a Windows EndNote library to EndNote on a Macintosh (and vice-versa)?

Libraries that are created on the Mac or PC version of EndNote are compatible across platforms. You can transfer the files via portable media or you can email them to yourself.

Is Endnote 21 compatible with earlier versions of EndNote?

EndNote 21 is fully backwards compatible with EndNote 20. You can use libraries in EndNote 21 and EndNote 20 interchangably.

EndNote X9.3 introduced a new database engine to EndNote. EndNote X9.3 and later libraries are not backwardly compatible with older versions of EndNote. See this page for information about EndNote 21 / 20 / X9.3 Library Conversion and Backward Compatibility.

• Go to the Edit menu and select Preferences and Display fields . 
• From here you can choose which field to display in up to eight columns. Change the heading by typing in the heading box. Note that this doesn’t change the names of the fields, only the headings of the columns.
• Then click OK.
• Alternatively, right click anywhere on the field columns header to select and deselect fields to display.

My references have not imported correctly

This will depend on the accuracy of the information in the source where you got your reference from, and the accuracy of the import filter. Import filters often operate without you realising, if you are exporting references directly from an online database. 

Sometimes data fields will be populated incorrectly or missing. First, check that the data was actually in the source itself - for example, often journal articles will not have a volume or issue number if they are published electronically ahead of print.

You can also try exporting from the source in a different file format, if the option is available. Often a .RIS file works well, in some cases BibTex. Refer to Exporting from Online Resources for advice on specific databases.

If I delete references from a group within EndNote will they be removed from the main library itself?

If you use the Remove References from Group command (found from the Groups menu, or right-click), the reference(s) will only be removed from the group. If you select Move References to Trash  (found from the References menu), the reference(s) will be deleted from the main library itself.

EndNote 21 Desktop can hold an unlimited number of references and file attachments.

In EndNote 21:

• Click on the PDF preview tab from the right hand panel.
• Right click and choose the program to open the PDF with.

Note: Sticky note comments inserted using the default EndNote reader are searchable by choosing 'Any Field and PDF' or the 'PDF Notes' search options. They are not searchable when inserted using another program.

Remember PDFs are saved by default to the PDF section of the library’s accompanying .Data folder. 

Please refer to the documentation from Clarivate on exporting references from EndNote to Excel .

See Default Application .

There are several possible solutions to this. Note that these techniques will get the references into EndNote, not the full text of the item.

Use Google Scholar or UCL Explore

• Sign into your GS or Explore account.
• Search for each item on your list individually. When you find the item add it to My Library (GS) by clicking on the start icon, or My Favouries (Explore) by clicking on the pin icon.
• When you have added all the references, go to My Library (GS) or Saved Items (Explore). From these spaces you can download in bulk all of your saved references to EndNote. See Exporting from Online Resources .

Use HubMed Citation Finder

This technique will only be useful if the majority of your references can be found in PubMed.

• Go to  H ubMed Citation Finder.
• Copy and paste your references, ensuring that each different reference is on a new line.
• Click Search .
• Review the matches and select the right one for each reference. Selected references are highlighted yellow.
• Download all selected citations by clicking the Download all selected citations  button at the bottom of the screen. The references will be downloaded in the citation format specified (RIS or BibTex).

We would not recommend carrying out a comprehensive search using the tools from within EndNote. Searching the database itself will give you a far richer range of options for constructing a search and managing the results.

Searching from within EndNote can be very useful if you know the details of a particular reference you want to find, or if you only want to carry out a very quick search for a few references.

You can transfer references from other reference management programmes into EndNote:

• How to transfer references from Mendeley into EndNote.

Please also see support from Clarivate on the following topics:

• Converting from RefWorks to EndNote .
• Transfer references from a Papers database into an EndNote library .
• Transferring References from Zotero to EndNote.

It is possible to move references from one reference management programme to another. You may also move any pdf attachments. To transfer references from Mendeley to EndNote:

Exporting the references from Mendeley Desktop

• Select the references you would like to move. Hold down the Ctrl  key to select more than one.
• Go to the File menu and select Export .
• Change the Save As Type option to EndNote XML.  By default the exported files will be named 'My Collection'.
• Ensure you make a note of where you are saving the file and click Save.

This will export a .Data file and a .xml file.

Importing the references into EndNote

• Go to the File menu and select Import File.
• Click  Choose  and browse to the .xml file which was exported from Mendeley ('My Collection.xml').
• Change the Import option to EndNote generated XML.
• Click Import .
• Go to the File menu and select Exit

Importing the PDFs into EndNote

Recall that every EndNote library is made up of a .enl file and a .Data folder. You will need to know where these files are located on your computer.

• Navigate to the 'My Collection.Data' folder which was exported from Mendeley.
• Open the 'My Collection.Data' folder . If there is a PDF folder inside, copy it.
• Navigate to the .Data folder which is associated with your EndNote library.
• Paste the PDF folder into the EndNote .Data folder.

You should now find that the pdf files have been attached to the references in your EndNote library.

See  Sharing a library .

Can I email an EndNote Library to a colleague?

Yes, but you must use the compressed file format to save your EndNote library first, and then email this version of the library. The compressed file format will save a copy of your library as a single file. Go to the File menu and select  Compressed library . The library will be saved as a .enlx file.

See also Sharing a library .

Each formatted citation in your Word document is saved with field codes that embed reference information in the document. This comprises a "travelling library" of cited references which means anyone who has EndNote installed on their desktop can work on the document, even if the EndNote library file is not present.

The bibliography can be recreated from the travelling library although some fields such as abstract and notes are not included.

This means that if you had a Word document with some formatted EndNote citations, but did not have access to the original EndNote library which was used to insert them, you can still use the references and work on the document. The reference information can be extracted from the Word document and used to populate a new (or existing) EndNote Library.

• In Word, in the EndNote tab, click on Export to EndNote and then Export Traveling library .
• You will be prompted to choose to Create a new library or Export to an existing Library .

Note that this feature does not work when citations are unformatted.

To perform a bulk edit of references:

• First ensure you have a list of references displayed for which you wish to make changes. The operation will be applied to all displayed references, not all highlighted references. You can always create a Group in order to display the relevant references together. 
• From the Library  menu, select Change/Move/Copy fields
• Select the appropriate field and type in the text you wish to copy to that field for all references in your list. You can choose to have the text appear before or after any existing text in the field, or to replace it.

Warning! If you are appending additional content to existing text in a field, the additional text cannot then be removed as a group edit.

I have de-duplicated my library but I still have some duplicates

The duplicate search works by comparing information in some selected fields. Differences in formatting of journal names, author names and page numbers can mean that duplicate items are not picked up by the duplicate search. Where there are slight differences in these fields the duplicates will not be detected.

You can amend the de-duplication criteria to attempt to detect additional duplicate references. To improve the search to find such items switch off one of these parameters at a time before re-running duplicate search.

It is possible to do this but be cautious of making changes to references which might affect your citations or bibliography:

• Create a Group  and name it appropriately, i.e. "References to be Edited".
• From the All References tab, select the references that you want to edit and add them to the new group.
• Click on the new group to display the selected references in the central panel.
• Click on Library and then Find and Replace.
• From the In drop down list, select the field to be searched.
• in the Find box, type the text to be changed and in the R eplace box, the text to replace it.
• You can now choose to delete the new group, as changes will be retained.

Please see advice from Clarivate on merging EndNote libraries.

Why won't my library sync?

• You can only sync one EndNote Desktop library to any EndNote Web / EndNote Online Classic account. If you attempt to sync a different library you will get an error message.
• Go to the  Edit  menu,  select  Preferences , and  Sync .
• Try resetting the EndNote Web password details. This may need doing if you have reset your EndNote Web password, e.g. because it was forgotten. 
• Check that the correct file path for your library is showing in the Sync this EndNote Library  box. If you have moved your EndNote library it will not be able to sync.

How can I download EndNote to my own computer?

See  Accessing EndNote .

My EndNote library says that it has been corrupted, and I can't open it. Is there anything I can do?

If you use EndNote Web as well as EndNote desktop, you will be prompted to restore data from your EndNote Web library. See Data restoration feature .

Otherwise you can try the database recovery tool by going to the Library  menu, then  Recover library. This may help to repair a damaged library, but doesn't always work. To avoid data loss remember to back up your library regularly.

See also  The proper process for recovering library files .

Never save your library to cloud storage, such as OneDrive or Google Drive, because it can easily become corrupted and have performance issues. If your EndNote library is saved on a network drive, such as a shared S drive, you may experience performance issues with EndNote, such as freezing. It is also not uncommon for EndNote libraries saved on a network drive to become corrupted. You are recommended to save your library to your C drive and  backup your library regularly. 

Why are references that I export from online sources automatically imported into Zotero (or another reference management package) instead of EndNote?

Where there is more than one reference management package installed on a computer, which is the case with Desktop@UCL, there can be conflicts between the packages. Where references are automatically imported into the incorrect package, you may need to change your default application .

My library is now marked "read-only". How do I disable this feature?

Multiple users can access one EndNote library simultaneously on a network drive as long as the library is restricted to read-only or locked status. This will allow the user to perform searches, copy information to their documents and format their papers but not make any changes.

To switch off read-only, simply right click the unopened library/file and select Properties and then ensure the "read-only" box is unchecked.

Warning! EndNote libraries on shared network drives or cloud storage are easily corrupted. You are advised to backup your library regularly.

I've accidently deleted my library! Is there any way of retrieving it?

If your EndNote 21 desktop library is regularly synced with EndNote Web, you can restore your EndNote desktop library from your EndNote Web library. See  Data restoration feature .

If you only use EndNote desktop, you can only restore your deleted EndNote library if you still have the saved .Data folder. When EndNote opens a library, it first checks the contents of the .Data folder, and only uses the information in the .enl library file if the .Data information is missing or corrupt. So, using the .Data folder you can essentially trick the program into restoring the original library.

Simply create a plain text file, and rename the file using the original library name, followed by the .enl file extension. Your original restored library will now open as normal.

How can I select a random sample of records from an EndNote Library?

If you and others are screening your results to determine which ones to use to inform your research study, you might wish to test your screening procedures by getting all researchers involved to screen a random set of 10-20 references to compare results before screening the entire set. Follow these instructions to ensure a truly random selection from your EndNote library.

Create an output filter that exports EndNote record numbers  

• Open your EndNote Library and go to the Tools   menu, then   Output Styles  and  New Style.  
• In the new screen, select  Templates  under the heading  Bibliography.  
• Put your cursor in the box next to  Generic . Then, click  Insert Field  and select  Record Number . 
• Go to the  File menu, select  Save As  and save it as something descriptive like  record-number-only . 

Use the output style to export the record numbers for all the records in your EndNote Library

• In your EndNote library, select a random reference from the central pane. From the editing pane on the right, select Summary view. At the bottom right of the editing pane, use the dropdown menu that displays the selected Output Style to  Select Another Style…  and search for your previously created Output Style. 
• Then select the  Choose  button and ensure that your output style name is displaying in the dropdown box. 
• Select EndNote’s  All References  folder to make sure all your references (that you want to create a subset from) are displayed. Then select one of the references in the middle pane and press ctrl + a (or cmd + a on a Mac) to select all references. 
• Right-click on the highlighted references and select  Copy Formatted References . 

Randomise the numbers using Excel  

• Open Excel, and press ctrl + v (or cmd + v on a Mac) to paste all your record numbers into a blank worksheet. 
• In the cell to the right of your first record number, insert the formula =rand(). This will create a random number from 0 to 100. 
• Hover the cursor over the bottom-right corner of the cell until it makes a small black cross. Then click and drag all the way down to the last row that contains a record number.
• Insert a row at the top and select  Sort & Filter and then  Filter  from the menu bar. 
• Then, sort the second row (with the random numbers) from smallest to largest (or largest to smallest). 
• You now have a randomly sorted list. Select and copy the top x number of cells in the first column (however large you want your sample to be). 

Use Excel’s CONCATENATE function to format the numbers so that the associated references can be retrieved  

• Open a new Excel spreadsheet. 
• Paste the column of numbers (your sample) into column B of the new spreadsheet. 
• In cell A1, type {# 
• In cell C1, type } 
• Hover the cursor over the bottom-right corner of cell A1 until it makes a cross. Then click and drag all the way down to the last row that contains a record number in column B. 
• Repeat step 5 for cell C1. 
• Put your cursor into cell D1. 
• Enter the following into Excel’s formatting bar: =CONCATENATE(A1,B1,C1)  
• This will create a number in D1 which will be in the format {#1234} 
• Hover the cursor over the bottom-right corner of cell D1 until it makes a cross. Then click and drag all the way down to the last row that contains a record number in column B. 
• Copy the formatted numbers from column D and paste into a Word document as text (not as a table). 
• Follow the instructions from step 4 on the EndNote How To Community Forum .

EndNote training sessions

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Subject support guide

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• Merging documents and reference lists This link opens in a new window
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• Exporting references from Google Scholar

It is possible to create a new EndNote library from a Word document if the references in the document were originally inserted from EndNote. This feature will not work with plain text. It is useful if you have worked on a document using several EndNote libraries and you now wish to have a library which includes every reference you have used in your document and no others.

You can easily create a separate final bibliography from such a library.

• In Word, on the EndNote tab, click on Export to EndNote > Export Travelling Library
• You get the option to export to an existing library or to a new EndNote library. Choose New and click OK
• Give your new library a name and save it in a suitable location within your personal filespace (H:\ drive)
• You will be notified on screen that the Export is complete and your new library will show your exported references
• << Previous: Getting set up with EndNote
• Next: Cite While You Write (CWYW) >>
• Last Updated: Mar 19, 2024 3:27 PM
• URL: https://libguides.ncl.ac.uk/endnote

• Setting up EndNote
• EndNote for Windows
• EndNote for Mac
• EndNote Online
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• EndNote Self-Training
• Additional Help
• Other Citation Management Tools
• Collaboration and Sharing

Use EndNote Online to Share Your Library or Group

You can share your library or a group of references with other researchers. You and the researchers you share with will need to have EndNote Online accounts.

Instructions from Clarivate:

• Create an EndNote Online account
• Sync your EndNote Library with your Online library
• Share your entire EndNote Library
• Share an EndNote Group  

Compress your EndNote Library and Email It

A compressed EndNote library contains both the .enl file and the associated .data folder. Compressing the library can make large libraries small enough to email. If the compressed library is too large, it can be sent using UVM's FTP service.

To compress an EndNote library:

• Open the library in EndNote.
• Open the File menu
• Choose Compressed Library (.enlx).

The recipient can open the compressed library file, which will automatically create an.enl file and .data folder.

Use the Travelling Library

When you add references from EndNoe to a Word document, those references are added to an EndNote Travelling Library integrated into the Word document. When you email someone a Word document that has been formatted with EndNote, the recipient can open the Word document and export the traveling library into their own EndNote Library. The recipient must already have EndNote installed on their computer. 

Steps for the person receiving the Word Document

• Create a new, empty EndNote Libary, or open the EndNote library to which you will be adding the references from the Word document
• Open the document in Word and click on the EndNote 20 tab
• Select Export to EndNote > Export Traveling Library
• Export the traveling library to a new or exiisting EndNote Library
• << Previous: Other Citation Management Tools
• Last Updated: Apr 23, 2024 11:50 AM
• URL: https://researchguides.uvm.edu/endnote

Library News

Endnote traveling library.

• 10 Nov 2021

​The phrase “traveling library” refers to EndNote citations embedded in a Microsoft Word document. This document contains field codes that embed reference data in the document. You can share your word document without having to send the whole EndNote library.

This feature will be helpful in the following situations:

• several people working on a manuscript or a project
• group member shares with you a Word document or manuscript that has EndNote citation

You can export the “traveling library” from Word into a new or existing EndNote library on your computer.

You can follow the following steps:

• in the Word document, go to the EndNote tab, click on “Export to EndNote,”
• choose “Export traveling library.” You will be allowed to choose an existing library (click “Browse” to find it) or to create a new library.
• after the process is complete, all of the EndNote citations from the Word document will now be entered as separate citations in the EndNote library you chose.

The exporting traveling library could only work if the Word document citations create with EndNote (with EndNote coding remains/it hasn’t converted to a plain text document).

For more information, you can reach CIFOR-ICRAF library at  [email protected] .

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기사 EndNote: This document does not contain a traveling library. Either it was not formatted with EndNote 5 or later, or the field codes have been removed

Endnote: this document does not contain a traveling library. either it was not formatted with endnote 5 or later, or the field codes have been removed, 5월 17, 2022 • knowledge.

This message normally occurs when a user is trying to perform Export Traveling library function for the references that were inserted in Word using the References Tab > Manage Sources option under Citations & Bibliography group.

To export references from Word document into  EndNote™ library, this is possible only if these references are inserted from an EndNote library or EndNote online and if the field codes are intact.