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Category: Travel

Date: July 5, 2024

Computer Reservation System Guide : CRS in Travel Industry

Travel is one of the top business areas, employing various technological advances and offering numerous benefits to both travelers and travel agencies. The Computer Reservation System (CRS) is one of the most widely used tools in the travel industry, revolutionizing the entire sector.

Partnering with a leading travel website development company helps recognize the pivotal role of CRS in the travel industry. Their cutting-edge travel website development services seamlessly integrate CRS technology to enhance booking efficiency, streamline operations, and enrich the overall user experience.

In this blog, let’s find out what CRS is and how it has helped to dial down the workload of many travel agencies.

What is a Computer Reservation System?

A computer reservation system or a central reservation system (CRS) is a web-based software used by travel agencies and travel management companies to retrieve and conduct transactions related to air travel, hotels, car rental, or other activities. It was originally designed to be used by airlines but was later extended to be used by travel agencies and Global Distribution Systems (GDS) to book and sell tickets for multiple airlines.

The main objective of CRS was to make a one-stop service shop and eliminate physical and geographical distances between mediators and consumers. With universal coverage, these distribution systems provide information for airlines, hotels, car rental companies, travel agencies, corporations and more.

If you want to focus only on a specific travel-related service like offering air tickets, a CRS will be useful. If you want to tap into multiple services, using a CRS is not advisable.

The term CRS is not much used as it has become part of a bigger system known as the Passenger Service System (PSS) which comprises of CRS, an airline inventory system and the departure control system (DCS) .

What Are Some of the Basic Functions of Computer Reservation System in the Travel Industry?

Some of the basic functions in a crs:.

• Displays travel services with prices and images
• Inventory and reservation management
• User friendly reservation system
• Online payment gateway integration
• Customer data management
• Email notifications
• Booking cancellation and refund management

What Are the Major Airline CRS Systems?

The term CRS is not much used as it has become part of a bigger system known as the Passenger Service System (PSS) which comprises of CRS, an airline inventory system and the departure control system (DCS).

Here are some of the major players in this field are:

• Aircore an Airline PSS Powered by Microsoft Azure
• Avantik PSS

What Are the Benefits of Travel Computer Reservation Systems?

Here are some of the benefits of crs.

• All the services-related customer information such as Passenger Name Record (PNR) or Guest Name Record (GNR) are recorded
• Invoicing, accounting, customer and quota management is possible
• High speed network of information infrastructure
• Fare quote, ticketing and voucher generating process
• System can also store customer related information such as all the services provided to a certain customer, type of payment, service information etc
• CRS are web based applications which saves a lot of time on administration work
• Interfaces with technologies such as Amadeus, Travelport and APIs/XMLs
• Suitable for B2B and B2C business models
• Includes a comprehensive admin console
• Offers custom reporting

History and Evolution of Computer Reservation System

Before the development of CRS, tourists had to depend on the information provided by suppliers through printed brochures, flyers and listings in local and regional travel guides. As a result, the promotional materials were costly, labor-intensive and information remained static when the data needed to be changed frequently.

To facilitate a smooth and dynamic flow of information, the first CRS was introduced as an experiment in the 1960s by airlines to keep track of sold seats. In 1963, SABRE (Semi-Automated Business Research Environment), the world’s first CRS was introduced by American Airlines. After that, CRS became the primary means of distributing air travel information and had a major impact on competition within the airline sector. In 1976, travel agencies started using them and henceforth became a universal feature of the tourism industry.

All of the CRSs carry out four basic functions. They are,

• Display products and services offered by various tourism providers
• Passenger or guest name record
• Fare quotation and ticketing depending on the complexity of the services offered
• Provision of information about trade shows, visa regulations, and payment gateways

Drive Conversions and Boost your Business with Expert Travel Website Development.

Access of crs to travel agents.

During 1976, the Apollo system was offered to travel agents which provided immense convenience. Soon after that, SABRE, PARS and DATAS gave access to travel agents as well. During the same year, some of the British Airways joined hands and launched Travicom, the world’s first multi-access reservations system. It allowed agents and airlines to communicate via a common distribution language and network. 97% of the UK’s airline business trade bookings were done through this channel by 1987.

An airline deregulation act was passed in 1978 to control fares, routes, and market entry of new airlines. So a CRS proved particularly important.

In the 1980s, European airlines also began to invest in this field due to the demand for advancements in travel. After that, many travel technologies such as Amadeus and Worldspan were introduced. An even smaller company such as KIU was formed to carter low-cost carriers.

In conclusion, the CRS technology has reached a point where it would be hard for travel agents to do their work without it. As a major distribution channel, it functions as a powerful sales outlet.

Do you want to launch an influential travel website with all the latest technologies?  Get in touch  with our team at ColorWhistle , we’ll give you a hand.

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The 15 best travel management software in 2024

• Great for booking corporate travel
• Tools that are a must for handling the tracking and reporting of expenses 
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11. rocketrip.

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Business Travel Booking solution that travelers love

What is travel management software, features to look for in your travel management software.

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What is Computer Reservation System (CRS) ?

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Trawex offers Central Reservation System for travel agencies, tour operators, and travel companies to manage their complete inventories such as flight, hotel, car, transfers, holidays and cruise. Trawex is the #1 travel technology company globally  offering complete suite of Central Reservation Systems to its customers around the world. 

Global travel agencies are going online and We offer a fully customizable experience in delivering the complete travel booking solutions to our clients globally.                                                               Our Web CRS Solutions enable access to rich content and travel deals in 190+ countries. It is easy to integrate and complement your existing travel offerings with an even more wider range like Trawex APIs and CRS solutions .    

What is CRS Computer Reservation System?

The computer reservation system (CRS) is probably the most widely used reservation system in the travel and tourism industry. CRS system allows travel agents to promote sales and provide fast and accurate information and details about availability, price, reservation, and bookings of products and services. 

Computer reservation system is used to configure, store and distribute travel inventory and other services to the public for reservations and bookings.  The main objective of booking reservation system software / CRS  was to make a one-stop service shop and eliminate physical and geographical distances between   travel suppliers and customers. 

These reservations are managed across a multitude of distribution channels such as the third-party API integration booking websites, direct internet booking engines, the travel global distribution system (GDS) wholesalers, and more . A Central Reservation System will move the reservation data to the Global distribution systems in real-time so that flights and  hotels are able to reach clients across geogrpahy as part of their distribution strategy. 

In case of Hotels, CRS allows managing room allotment for single to multi-property groups and chains . Customers can acknowledge to market demand and adjust pricing and rates quickly, and can create reservations and allocate rooms real time   

Table of Contents

• What Are Some of the Modules of Computer Reservation System ?
• Who Provides Best CRS systems ?
• What are the major benefits of Trawex Central Reservation System ?
• How does the central reservation system work?
• How Trawex can help you in launching your CRS System ?

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1. What Are Some of the Modules of Computer Reservation System ?

Major Modules of  Computer Reservation Systems by Trawex are :

• Hotel Booking  System  
• Flight Booking System
• Transfer Booking CRS 
• Car Booking  CRS
• Bus Reservation system  
• Cruise Booking  CRS
• GDS System , XML / API  based Integration Solutions  

2. Who Provides Best CRS systems ?

Below distribution systems provide inventories for airlines, hotels, car rental companies to travel agencies, travel management companies and more

• Trawex 
• TraveloPro  
• FlightsLogic 
• Amadeus GDS
• Sabre  GDS
• Galileo GDS
• Worldspan  GDS  

3. What are the major benefits of Trawex Central Reservation System ?

• Instant Voucher And Discount Coupon Management
• Payment Gateway Integrations
• Agent Management [B2B] 
• Content Management system 
• Pre integrated with multiple Global Distribution Systems 
• Comprehensive Mid Office Management 
• Book accommodation, flights, cars 
• My Account for B2C
• Complete online booking 
• Multiple Markup options
• Holiday Package CMS 
• Detailed Reporting Module

4. How does the central reservation system work?

A computer reservation system, CRS as its known, is web-based travel agency system software. It enables travel agencies/travel management companies a 24/7 interface to its clients to search and book flights, hotels, transfers, sightseeing, holiday packages and more.

Central  reservation system supports Travel Portal B2C , B2B, B2E , B2B2B  and while-label. For flights we ahve integrated with multipleGlobal Distribution System like Travelopro GDS, Flightslogic GDS etc in addition to our own contracted inventory.   

The computer reservation system can also connect to all your suppliers via web services API XML Integration . Your customers can search for flights, hotels, cars, and packages in real time, select & make the payment and get confirmation vouchers at the same time.

What are the basic functions of the computer reservation system in the travel domain?

• Real Time Inventory management.
• Custom Email notifications.
• Payment gateway integration.
• Booking cancellation Modules.
• Refund management .
• Reservation management.
• Customer data management

5. How Trawex can help you in launching your CRS System ?

Trawex offers travel booking software and Travel Portal API for agents and agencies, travel portals, consolidators, destination management companies, and hotel resellers. Trawex offers bouquet of customizable features that are personalized to meet your  requirements. 

Decade of experience in the travel industry has given us a deep insight into the requirements of our customers and revolutionized the way our clients work. Our team of highly dedicated professionals and a portfolio of clients around the world shows our ability to build robust and feature-rich travel agent software that plays a crucial role in your growth.  

We are constantly working on integrating the latest technologies and updates and devising new ways to ensure we are always ahead of the market.  

Looking for the right travel technology  company ? We have global delivery capabilities for most complex tasks with travel technology experts ready to engage with you .   Connect with us Today !   

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2.9 billion records, including Social Security numbers, stolen in data hack: What to know

An enormous amount of sensitive information including Social Security numbers for millions of people could be in the hands of a hacking group after a data breach and may have been released on an online marketplace, The Los Angeles Times reported this week.

The hacking group USDoD claimed it had allegedly stolen personal records of 2.9 billion people from National Public Data, according to a class-action lawsuit filed in U.S. District Court in Fort Lauderdale, Florida, reported by Bloomberg Law. The breach was believed to have happened in or around April, according to the lawsuit.

Here's what to know about the alleged data breach.

Social security hack: National Public Data confirms massive data breach included Social Security numbers

What information is included in the data breach?

The class-action law firm Schubert, Jonckheer & Kolbe said in a news release that the stolen file includes 277.1 gigabytes of data , and includes names, address histories, relatives and Social Security numbers dating back at least three decades.

According to a post from a cybersecurity expert on X, formerly Twitter, USDoD claims to be selling the 2.9 billion records for citizens of the U.S., U.K. and Canada on the dark web for $3.5 million.

Since the information was posted for sale in April, others have released different copies of the data, according to the cybersecurity and technology news site Bleeping Computer.

A hacker known as " Fenice " leaked the most complete version of the data for free on a forum in August, Bleeping Computer reported.

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• Update your passwords for bank accounts, email accounts and other services you use, and make sure they are strong and different for every account. Include uppercase and lowercase letters, numbers and punctuation marks, and never use personal information that a hacker could guess.
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Computer reservation system for travel agents

Our computer reservation system can help you centrally manage your portfolio's availabilities, rates, and reservations for travel agents., clients and partners.

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With travelopro’s online platform you can grow your revenues, streamline your operations and extend your digital reach.

• Configure credit limit and deposits
• Multilingual travel websites
• Add offline travel bookings
• Distribute white labels
• Dynamic fare caching
• Commissions and markup control
• Advanced Reports
• Manage multiple branches
• Sub Agents can create and manage multiple branches and users
• Optional cross selling platform
• SMS gateway
• Multi currency transactions for agents and suppliers
• Business intelligence reports
• Online travel booking engine
• Multiple sales channels - B2B, B2B2B, B2B2C
• Centralised mid-office
• Ability to connect multiple GDS, LCC, and third party APIs
• Complete Reservation Management
• Travel Agent Management
• Transactional Accounting
• Accounting System Integration
• Comprehensive system to manage rates, discounts and allocation
• Payment Gateway Integration
• Multiple Supplier APIs
• Add direct contracts
• Redistribution API

Computer Reservation System For Travel Agents - Allow Direct Access To Check Availability, Make Reservations And Print Tickets

Travelopro is one of the leading travel crs solutions provider companies. we offer affordable crs software for travel agents.

What is Computer Reservation System?

A computer reservation system (CRS) is web-based software used by travel agencies and travel management companies to access and conduct transactions relating to air travel, hotels, car rental, and other activities. One of the most extensively utilized technologies in the travel and tourism industry is the computer reservation system (CRS). It has completely transformed the tourism industry.

CRS has made online booking and information collection simple, faster, and more effective. Travel agents can use global CRSs to make bookings directly from their terminal with any airline on all the content without negotiating a coordinating processor contract. All global CRSs include basic reservation capabilities such as product display, reservation, fare quote & ticketing, and additional services. 

An online travel booking system is an essential tool for travel agencies or companies. It saves a lot of time. Online reservation systems/global distribution systems enable online booking of travel packages, airlines, hotels, and cruises.

The Role of Computer Reservation System In The Travel Industry

CRS - computer reservation system - connects to all providers via web services XML / API and brings availability and pricing data in real-time.  Users can search for flights, hotels, car rentals, and packages in real-time, select and make the payment and get the confirmation voucher at the same time.

The travel reservation system supports B2C - end-user modules, B2B - agent modules, B2B2B - sub-agents, and while-label. For airline inventory, it communicates with GDS systems like Amadeus, Galileo, Travelport, and Sabre. For hotel inventory, it communicates with GTA, Hotelbeds, Hotelspro, Travco, Tourico, DOTW, Bonotel, WCT, and others.

An online booking system streamlines the booking process for you and your clients by automating tasks such as collecting customer information, updating booking information, payment, scheduling, and more.

The central reservation system is compatible with all kinds of distribution systems, including GDS (global distribution system) and IDS (internet distribution/hotel distribution system). Allowing all types of customers, including individuals, agents, sub-agents, and corporations, to book online 24/7 through this single reservation system will increase sales. Agents can earn a good commission by visiting the suppliers' websites online 24/7.

It assists travel companies in storing and retrieving information and managing payments for air travel. CRS System allows customers to book hotels, tickets, transfers, tours, and other services online, lowering operating costs by decreasing the overall workforce, systems, accounting, offline ads, and many other services required to run and manage the operations of a travel agency.

A CRS is beneficial to a hotel since it allows reservations to be checked and booked with a simple search. It also helps revenue managers or front-office managers easily alter pricing based on demand for numerous distribution channels and platforms simultaneously. It functions similarly to mission control software for hotel distribution.

These solutions enable the hotel sector to handle a wide range of pricing, inventory, and distribution methods, allowing chains to fulfill their objectives. A CRS provides hotel room rates and availability for many different distribution channels such as the GDS, IBE, OTA, third-party websites, etc. The major benefit of the CRS System is that it lets you easily keep track of reservations.

A travel CRS system allows several suppliers to register and book travel services using a single reservation system. Large OTAs let vendors build their own website structure and B2C system, allowing their sub-agents to increase bookings and give commissions. Agents will have their own travel agency website for their customers.

Payment gateway integration in the CRS system enables travel agencies and online clients to book hotels and other travel services such as flights, holidays, transfers, vehicle rentals, and activities directly from the central reservation system. It allows for fast booking confirmation and generates PNR and invoices for customers and sub-agents.

Travel booking systems help travel companies reduce booking errors. Travel companies can now track and analyze bookings more effectively. A CRS can help you manage and track client bookings and reservations more efficiently. These solutions can assist you in appealing to more passengers and those who book online.

Some of the basic functions in a Computer Reservation System for travel agents

Displays travel services with prices and images

Inventory and reservation management

User-friendly reservation system

Online payment gateway integration

Customer data management

Email notifications

Booking cancellation and refund management

All customer information relating to services, such as Passenger Name Record (PNR) or Guest Name Record (GNR), is saved.

It can maintain invoicing, accounting, customers, and quotas.

High-speed information infrastructure network

Fare quote, ticketing, & voucher generating process

CRS are web-based applications that help you save time on administrative work.

It integrates with Amadeus, Travelport, and APIs/XMLs

Suitable for both B2B and B2C business models

It has a complete admin console.

Offers custom reporting.

The end-to-end booking and reservation system is built for tour operators & travel agents.

Travelopro a leading online reservation system development company provides computer reservation systems for travel agencies worldwide. Our CRS System integrates with leading Property Management Systems (PMS) to provide direct rate and inventory management . Our Online Booking Software enables your sub-agents to securely access your live inventory, make reservations, and provide fast confirmation to their end clients.

We offer a complete reservation system that includes back office, online booking (B2C), and partner booking (B2B). As it's cloud-based software, you can access it from anywhere at any time. Our developers have built Central Reservations Systems (CRS) for direct booking, inventory management, user profile creation, confirmation and cancellation modules, and inventory blocking for individuals, organizations, and corporations.

Our CRS System provides the most flexible, easy-to-use rate and inventory management. Our easy-to-use reservation system will help you simplify your business, allowing you to save time and increase direct reservations.

Travelopro CRS is a travel package management solution for agents and agencies, travel portals, consolidators, DMCs, and hotel resellers. Our computer reservation system is designed to enable the best possible experience for its customers. 

With our travel booking software , you can offer your B2C and B2B clients the opportunity to book flights, hotels, packages, excursions, and ground transportation online, with real-time pricing and availability. Furthermore, with our Travel Agency Software, you may sell both third-party inventory and directly contracted products on the same platform.

Our online travel reservation system offers a comprehensive range of features customized to fit your unique company goals. With the help of our Travel Agency Software , load all of your directly contracted inventory of hotels, packages, activities, and car rentals into the CRS and control price, availability, and booking policies from a centralized place. 

Allow your hotel partners to update their inventory in the system by logging in via the extranet. It is a robust and feature-rich travel reservation system designed to be your company's growth engine. Our travel software services for tour operators, travel agencies, DMCs, aggregators, booking portals , and suppliers include a comprehensive set of capabilities ranging from online reservations to back-office automation.

Using an Online Reservation System, tour businesses can package and sell their excursions online. They can sell pre-packaged or custom-made packages that include flights, hotels, activities, and transfers from any location in the world. It benefits inbound and outbound travel agents and small activity/excursion providers.

Types of Our Travel CRS System

Airline CRS

Airlines use the Central Reservation System as part of their PSS to manage their inventory. We work with major GDS (Amadeus, Sabre, and Travelport) to provide an airline ticket reservation system that is easily adaptable to your needs and can manage thousands of bookings each day. Our airline reservation system accepts cash, credit cards, and other payment options. This system may generate a PNR and then issue a ticket. We provide an Airline Reservation System with cutting-edge functionality and a visually appealing, user-friendly design.

Travelopro hotel CRS was designed to help hoteliers manage their online marketing and sales by displaying the uploaded rates and availability to all sales channels. Our CRS system enables you to gain complete control of your hotel inventory and pricing structure by leveraging the power of your network's sales and distribution channels. Our hotel extranet enables travel agents to upload their contracted hotels or suppliers by providing them with access to a complete inventory online booking system where the contractors can understand their hotel descriptions, availabilities, rates, special offers, and more.

Holiday CRS

We provide Holiday CRS to tour operators and travel management companies to assist them in creating and managing inventory, group travel, and managing customer and travel agents. Our Holiday CRS is a web-based software system, well-suited to access any device like PCs, laptops, smartphones, and much more. By employing our holiday booking engine software, OTA's can display clients a broad range of alternatives in the available packages based on their preferences.

The online Bus CRS is a web-based application that works on a centralized network to manage all inventories like assisting end-users in checking seat availability, booking and canceling tickets, making payments online, and making various inquiries on time. Bus CRS system provides you with an outstanding feature that allows you to control bus routes, departure and end destinations, pricing, stop selling, and so on, along with creating and modifying bus operators, agents, and subagents. Our bus CRS is equipped with all the effective features to run your business successfully.

Travelopro is a leading travel technology company known for providing the best Cruise CRS services to travel agencies, tour operators, and travel companies worldwide. Our cruise booking engine integrates cutting-edge technology to improve the user interface, screen size design, and layout to deliver the best user experience. The main benefit of utilizing a cruise booking engine saves time and energy when making cruise reservations.

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If there is one thing you do today, get your travel business online. everyone are talking of going online. provide yourself and your agents with their own b2b/b2c booking engine. travelopro platform consist of many components assembled to get your one stop travel software and travel technology, to automate travel business process and configured in many ways to meet your business goals. here's what you'll get (its affordable, easy and profitable)..

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Fetaures of Online Reservation System:

• Fast and Flexible booking engine
• Secure, scalable and robust reservation architecture
• Fully customized booking engine
• Cost-effective solutions
• User friendly interface
• Integrated Payment Gateway
• Multi-language support

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The ULTIMATE Traveling Office & Digital Nomad Setup (2024)

By: Author Mitch Glass

Posted on Last updated: December 31, 2023

If you purchase through links on this page, I may earn a commission (at NO additional cost to you). I only recommend bomb-dot-com products I’m in love with. (See  full disclosure )

I’ve searched far and wide for the perfect digital nomad work setup. 

A traveling office that: 

(1) is lightweight and compact (2) has a second monitor (3) is affordable (4) improves my posture so I won’t grow up to be a hunchback

After some trial and error, I finally landed on a lightweight digital nomad setup that barely takes up any extra space in my backpack.

In this guide, I’ll show you why this portable home office is the bee’s knees — plus alternative gear options for Mac/Windows users, or anyone on a budget. 

Whether you’re looking for an entire digital nomad desk setup or you just need ideas and recommendations for how to mount multiple screens, this will help.

But if you’re in a hurry, here’s the TL;DR version…

Just starting (or struggling) with digital nomad life? Check out this ginormously detailed guide on how to become a digital nomad and this mega list of best travel jobs . You will come away with new ideas, guaranteed. And if you still need a place to store your traveling office, here are the absolute best digital nomad carry-on bags .

Table of Contents

TL;DR — The Ultimate Traveling Office for Digital Nomads

The keyboard and mouse (or trackpad), the second screen, the second screen stand, the second screen mount, the dual-screen connection, the internet, the headphones, the posture, what does your portable home office look like.

Shopping online for your portable office setup can be a pain. Without being able to test components out together, you could end up with a janky setup.

To save you the hassle of ordering things that suck, here’s every piece of my remote work setup (plus alternative options I’ve vetted):

The Basics ▶ Laptop stand ▶ Magic keyboard ▶ Magic trackpad 2 ▶ Magic mouse 2 ▶ Alternative budget-option keyboard (PC/Mac) ▶ Alternative budget-option mouse (PC/Mac) ▶ Case for keyboard and mouse ▶ Tripod for tablet or iPad ▶ Mount for tablet ▶ Budget iPad (I use the generation prior to this. Refurbished is a great way to save.) Extras ▶ International eSIM for data worldwide ▶ Sony noise-canceling headphones (I use the version prior to this, which is cheaper.) ▶ Jabra sweatproof earbuds ▶ Cell signal booster for van/RV

Best Digital Nomad Setup, Explained

Your travel desk setup should not be an afterthought.

Whether you’ve been working digital nomad jobs for years or are brand spanking new, these portable office ideas will make work more comfortable on the road. 

We’ll start with the obvious. Your laptop is the most important tool in your digital nomad toolkit. It’s the only piece of equipment you actually need . Everything else is a bonus.

Choose your laptop based on your unique needs and preferences (versus just getting what everyone else has).

I personally use a Macbook Air with the M1 chip , but there are a handful of other awesome options as well, both PCs and Macs.

For help determining which is right for your needs, check out these detailed guides: ▶ Best laptops for digital nomads ▶ Best laptops for teaching online

A laptop stand lifts your laptop to eye level and helps you maintain a healthy posture while working.

The most popular digital nomad laptop stand is called “The Roost”.

If you’re an I-only-use-name-brand-stuff kind of person, grab a Roost.

They’re compact, super sturdy, and have easy height adjustments.

This is where your digital nomad accessories may vary. Since your laptop sits up higher on a stand, you need to add a Bluetooth keyboard and mouse (or trackpad) to your toolkit.

For Mac users, the best digital nomad keyboard and mouse combo is the Magic Keyboard and Magic Mouse 2 (or Magic Trackpad 2). 

The 2nd generation models allow you to recharge via USB-C cable. This is convenient compared to the 1st generation trackpad , mouse , and keyboard — which require AA batteries. 

If you’re on a budget, you may be able to pick up any of these second-hand on Facebook Marketplace or in “renewed” condition on Amazon.

The decision between mouse and trackpad comes down to personal preference. I have both, but I mostly use the trackpad. The mouse is nicer if your job requires a lot of precise click-and-dragging.

If you use Windows, I recommend this combo:

Both of these also work with Mac and are great budget alternatives. 

The Protection

Don’t just cram your accessories in your traveling office bag — they will break. This is especially true for the Magic accessories. I learned this the hard way when my $100 trackpad shattered inside my backpack…

To protect your accessories, grab one of these affordable cases:

This particular case is the perfect size for the keyboards and trackpads mentioned above (apart from the Logitech mouse, which is pretty sturdy on its own). If you have a different keyboard, measure it to make sure it fits. 

Constantly changing and resizing windows on a small laptop screen is annoying and inefficient. To fix this, you can add a second screen and instantly boost your productivity.

There are two main screen options:

• A designated portable external monitor

I simply use my handy-dandy digital nomad iPad . It’s something I travel with anyway, so I’m not adding any extra bulk to my setup.

While a portable external monitor might be a little cheaper, it only has one function. A tablet has many functions. And when you live out of a backpack, multi-functionality is key. 

Work is more comfortable when your two screens are at the same level. 

Most portable external monitors and tablet cases have some sort of built-in stand. When you’re not using your laptop stand, this works perfectly.

But if you put your laptop on your laptop stand, now there is a huge difference in level — your eyes have to make a big jump every time you move screens.

If you’re ok with this, you can simply lean your digital nomad monitor against the front of your laptop stand, like so:

But if you want both screens at the same level (which I recommend), you need another stand. This can get tricky because not just any old stand will work.

It has to be sturdy enough to hold your screen, with enough adjustable height to match your laptop screen. 

The best solution I’ve found is this GorillaPod .

The best part is, it’s multifunctional. We also use this as a tripod for our phones to take pics and videos while sightseeing. Since it’s something we use anyway, it’s not adding any extra bulk to our pack.

Note : To attach your phone, you also need a phone mount. We use this Ulanzi mount because it allows you to attach a light and/or microphone to the top (handy for Youtube). But if you don’t care about that, any old mount will do. 

To attach your second monitor to the Gorillapod, you need a mount. 

Now, the mount you use really depends on the type of screen you have. If you use an iPad (or any tablet with similar thickness), you can use this cheap-yet-sturdy mount .

The best part is, depending on your tablet’s thickness and case, you may even be able to mount your tablet with the case on. My iPad (basic 7th generation) and case fits perfectly. If you had to remove the case all the time, it’d get old fast.

Now all you need to do to finish your digital nomad office setup is connect the two screens.

There are several ways to do this, and some work better than others. 

If you have a new-ish Macbook and iPad (see exact requirements here ), you can use Sidecar for free. This is what I’m currently using, and it’s super slick.

If you use Windows or have older Apple equipment, you can install the Duet app on your tablet and laptop. I used this method before upgrading my laptop, and it works pretty well. It’s a one-time purchase (~$20) for the wired connection or $20/year for wireless. 

Even if you do have Sidecar-compatible equipment, Duet still comes in handy if you ever have a spotty wifi connection.

Lastly, if you buy an external portable monitor, it’ll come with instructions on how to connect to your laptop. Some monitors connect via cables, while others have wireless capabilities. 

Unless you like stress, I would not recommend depending on cafes or your accommodation’s wifi to get work done.

Always have a Plan B.

Whether that be tethering to a data plan on your phone or one of these other fancy digital nomad wifi hotspot options , you need to bring the internet with you.

Think of these hotspot devices as your very own portable “digital nomad router”.

If you have a van life job and need internet in your vehicle while traveling, a WeBoost cell booster helps you get usable cell service in places you normally wouldn’t.

You can then use your phone’s data plan and tether to your laptop. We used the Unlimited Everything phone plan from Visible in the U.S., which can be as cheap as $25/month.

While traveling, I use international eSIMs. I’ve tested out Holafly (see my Holafly review here), which offers unlimited data plans in many countries. Unfortunately, their unlimited plans don’t allow tethering.

If you want to be able to tether to your phone (which you probably do as a digital nomad), I recommend other eSIM companies like Nomad eSIMs . I tested Nomad out in Thailand, and it worked like a charm. To see how easy it is to set up, check out my full Nomad eSIM review .

If you work from public wifi or unsecured networks (which you will), you also need a VPN.

I’ll spare you the details of how they work (mostly because I have no idea), but they basically serve two purposes:

• Protect your sensitive info from hackers (e.g., when logging into your digital nomad banking )
• Allow you to make it look like you’re accessing the internet from a different location

This second perk is handy for accessing websites only available in certain countries; when you get locked out of accounts for being abroad; or to stream movies on Netflix, Hulu, etc.

If you don’t care about streaming or bouncing to specific locations, TunnelBear is a great free VPN I’ve used for years. This would be if you just want something to protect you when logging into your bank account periodically.

For something a little faster and more flexible, Surfshark is probably the best bang for your buck. To test it out, use their free 30-day trial . 

A good pair of noise-canceling headphones is a digital nomad’s best friend.

Sitting at the airport in a crowd of people? Put on your headphones and block ‘em out.

People jabbering and trying to be friendly at a hostel? Put on your headphones and block ‘em out. (jk, be friendly.)

Living in Colombia next door to an inconsiderate b-hole who has never heard of earbuds and blasts salsa music for the whole barrio to hear? Put on your headphones and block ‘em out. (Literally what I’m doing right now).

My go-to pair are the Sony WH1000XM3s . They’ve since released the newer WH1000XM4s , but the 3s work fine for me (and are cheaper).

I also carry around these Jabra sweatproof earbuds . These are my exercise headphones, but they also come in handy when I don’t want to lug around the bulky, over-the-ear headphones.

If you’re on a budget, you don’t have to buy fancy headphones to be a digital nomad. They certainly make work more comfortable, but you can always upgrade later.

A basic pair of earplugs works just fine.

Everyone has different tastes, but I’ll just throw my favorites into the ring.

I’m a big fan of Lofi Girl on Youtube. You can also find her playlists on Spotify. 

If you can’t concentrate well with music, I also like the free White Noise Lite app. If you don’t have noise-canceling headphones, just choose the Airplane white noise, crank it up, and it’ll block everything out.

Lastly, if you need something more upbeat to give you energy, try listening to music in different languages. Since you can’t understand what they’re saying, it’s not as distracting.

It doesn’t matter how fancy your traveling office is if you continue to use poor posture.

And even with all the gear, sometimes it’s still difficult. Unfortunately, there’s no such thing as a digital nomad office chair that you can carry around with you (that’d be cool though). And if you’re not sitting at the correct height, it throws everything else out of whack.

In an ideal world, you want to have:

• Top of screen at eye level
• Shoulders relaxed
• Arms and back supported
• Elbows, knees, and hips at 90 degree angles
• Straight, supported wrists
• Feet flat on the floor

This rarely happens when working on the road. But for your body’s sake, try your best.

Every digital nomad’s needs are unique. While this guide covers several options, it’s impossible to cover them all.

So, have you discovered anything I’m missing?

Leave a comment below – I’d love to hear what you use at your setup!

Mitch is your typical nomadic backpacker. Or at least, he was . But after stopping in Colombia to take “one week” of salsa lessons, his life took a sharp left turn. He met a cute Colombian girl in dance class, fell in love, and got married. Over half a decade has passed since he left his career to travel the world as a digital nomad, and he’s never looked back.

Nowadays, he’s the blogger behind Project Untethered — where he runs an awesome email newsletter and Youtube channel teaching adventure-craved wanderlusters how to escape the rat race, earn money from anywhere, and build an “untethered life”.

His advice has been featured in Forbes, USA Today, Yahoo, MSN, Reader’s Digest, Condé Nast Traveler, and more.

Mitch's Travel Recommendations: Travel Planning Resources - Everything you need to plan your trip on one convenient page. Going Cheap Flights Newsletter - Get flight deals from your airport up to 90% off sent straight to your inbox. Safetywing Insurance - This cheap travel insurance has saved me over $15,000 in medical bills. Booking.com - Book accommodation without adding your credit card (in case you need to cancel). Trusted House Sitters - Take care of pets in exchange for free (sometimes luxury) accommodation. Flexjobs - Find remote jobs without having to sift through crappy ones. Skillshare - Free trial to take unlimited classes that teach digital nomad skills. Wise - Send and receive money abroad cheaply (great for freelancers).

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FY 2025 per diem highlights

We establish the per diem rates for the continental United States (CONUS), which includes the 48 contiguous states and the District of Columbia. Federal agencies use the per diem rates to reimburse their employees for subsistence expenses incurred while on official travel.

Federal per diem rates consist of a maximum lodging allowance component and a meals and incidental expenses (M&IE) component. The standard rate of $178 ($110 lodging, $68 M&IE) applies to most of CONUS. For fiscal year (FY) 2025, there are 296 non-standard areas (NSAs) that have per diem rates higher than the standard rate.

Since FY 2005, we have based the maximum lodging allowances on average daily rate (ADR) data. ADR is a widely accepted lodging industry measure derived from a property’s room rental revenue divided by the number of rooms rented. This calculation provides us with the average rate in an area. For more information about how lodging per diem rates are determined, visit Factors influencing lodging rates .

We remind agencies that the Federal Travel Regulation (FTR) allows for actual expense reimbursement when per diem rates are insufficient to meet necessary expenses. Please see FTR § § 301-11.300 through 11.306 for more information.

FY 2025 results

The standard CONUS lodging rate increased from $107 to $110. The M&IE rate tiers were revised for FY 2025; they were last revised in FY 2022. The standard M&IE rate increased from $59 to $68, and the M&IE rate tiers for non-standard areas increased from $59-$79 to $68-$92.

The following locations that were NSAs (or part of an established NSA) in FY 2024 moved into the standard CONUS rate category:

• Ft. Wayne, IN (Allen County)
• Canton, OH (Stark County)
• Mentor, OH (Lake County)
• East Greenwich / Warwick, RI (Kent County)
• Waco, TX (McLennan County)
• Wisconsin Dells, WI (Columbia County)

PER DIEM LOOK-UP

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Error, The Per Diem API is not responding. Please try again later.

No results could be found for the location you've entered.

Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .

Rates for foreign countries are set by the State Department .

2 Choose a date

Rates are available between 10/1/2022 and 09/30/2025.

The End Date of your trip can not occur before the Start Date.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

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