family visit invitation letter sample

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U.S. Visa Invitation Letter Guide with Sample Letters

Learn how to write an invitation letter for a u.s. visa with detailed information and two sample invitation letters. get a u.s. visa invitation letter sample today..

Key Takeaways:

• Learn how to write a U.S. visa invitation letter with key components, formatting tips, and sample letters to help you craft your own.
• An invitation letter can be a useful piece of evidence for the U.S. Consulate, showing the visitor’s intent and reason to return.
• Include important details such as your full name, address, relationship with the visitor, purpose of visit, and your intention to cover expenses.

If you’re planning to invite friends or family to visit you in the United States, one of the requirements they may need to fulfill is obtaining a U.S. visa. As a part of this process, an invitation letter written by you can help establish the purpose of their visit. In this blog post, we’ll cover how to write an invitation letter for a U.S. visa and provide two sample invitation letters to help you craft your own.

Understanding the Importance of a U.S. Visa Invitation Letter

A U.S. Visa Invitation Letter is a personal document, and while it is not a mandatory requirement, it can be a useful piece of evidence that shows the U.S. Consulate that the visitor has a reason to return to their home country after visiting the United States. It can also explain why you are inviting them, which may help the consulate understand the visitor’s intent.

Key Components of an Invitation Letter

When writing a U.S. Visa Invitation Letter, it should include the following information:

• Your full name, date of birth, address and telephone number in the United States.
• Your occupation and your status in the United States.
• A clear statement of your relationship with the visiting individual.
• Detailed information on the planned visit including the purposes of traveling, where the visitor will stay, and how long the visit will last.
• Your intention to cover all living expenses, accommodation, and travel costs, if applicable.

It’s also helpful if the letter can include details such as:

• Your legal status in the U.S. (e.g., citizen, permanent resident).
• The visitor’s full name, date of birth, and their address and telephone number.

Remember to sign and date the letter. Attach any supporting documents, like a photocopy of your ID or passport, evidence of your status in the U.S., and proof of your relationship with the visitor.

Also of Interest:

H-1b visa processing times and fees chart, how much is the cost of h-1b application process, formatting the invitation letter.

The U.S. Visa Invitation Letter should be formal, yet personal. It usually does not need to be notarized, but it should be typed and printed on standard paper. The tone should be welcoming and warm, reflecting the personal nature of the invitation.

Sample Invitation Letter 1

Here is a simple sample of what an invitation letter might look like:

[Your Full Name] [Your Street Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

Consulate General of [Visitor’s Home Country] [Countries Consular Address]

Subject: Invitation for [Visitor’s Full Name], Passport No: [Visitor’s Passport Number]

Dear Consulate,

I, [Your Full Name], residing at [Your Address], am writing this letter to support the visa application of my [relationship, e.g., friend], [Visitor’s Full Name].

[Visitor’s Full Name] plans to visit the United States briefly for leisure and sightseeing purposes. During their stay, which we anticipate lasting from [arrival date] to [departure date], [he/she/they] will be staying with me at my home. The address is listed above. I will be taking time off work to show [him/her/them] around the city and ensure [he/she/they] experience the diverse cultural heritage of our country.

I am a [Your Occupation] and residing in the U.S. as a [Your Status, e.g., U.S. citizen/permanent resident]. I am providing this letter to attest to my intention to support [Visitor’s Full Name] during [his/her/their] visit. I will ensure to cover all expenses, including but not limited to boarding, food, and travel expenses within the U.S. during the duration of [his/her/their] stay.

Thank you for considering this application. Please feel free to contact me if any further information is required.

[Your Signature] [Typed Name]

Sample Invitation Letter 2

For a different scenario or relationship type, the letter might look slightly different:

[Your Full Name] [Your Occupation] [Your Address] [City, State, Zip Code] [Date]

United States Citizenship and Immigration Services (USCIS) [Service Center Address]

Subject: Invitation Letter for [Family Member’s Full Name]

Dear Sir/Madam,

I’m writing this letter to provide details regarding my invitation for [Family Member’s Full Name] to visit me in the United States.

My name is [Your Full Name], and I’m a [Your Status, e.g., legal permanent resident] working as a [Your Occupation] here in [City, State]. I live at the address above and have been a resident there for the past [number of years/months] years.

I would like to invite [Family Member’s Full Name], who is my [relationship, e.g., mother/father/sibling] to visit me in the United States for [length of the visit]. During their visit, they will be residing with me at my home.

It has been [number of years/months] years since we last saw each other, and this visit would mean a great deal to both of us. We plan to spend quality time and I will also take them to visit various tourist attractions such as [mention specific places or landmarks].

I will ensure that my [family member’s relationship] will have all the necessary care and resources at their disposal and am prepared to bear all the costs during their stay in the United States.

Attached are copies of documents proving my status in the United States and evidence of my financial ability to support this visit.

Please feel free to reach out to me for any further information or clarification needed to process this request.

Appreciatively,

[Your Signature] [Your Full Name]

When sending the invitation letter, it’s advised to include it with the rest of the applicant’s documentation. Visit the official U.S. Department of State’s Bureau of Consular Affairs website for further guidelines on supporting documents for visa applications.

Crafting an invitation letter for a U.S. visa is an opportunity to help facilitate a smooth visa application process for someone you care about. By following the guidelines and using the sample invitation letters provided, you can create a welcoming and supportive document that helps underscore the visitor’s intentions and your support during their visit.

Learn Today:

U.S. Consulate: An official office of the U.S. government located in other countries, responsible for providing consular services to U.S. citizens and processing visa applications.

U.S. Visa Invitation Letter: A personal document written by a U.S. resident or citizen inviting someone from another country to visit the United States. It serves as evidence of the purpose of the visit and may provide details about the inviter and the relationship between the inviter and the visitor.

U.S. Consulate General: A high-level diplomatic officer representing the U.S. government and providing consular services to U.S. citizens in other countries.

Relationship: The connection or bond between the inviter and the visitor, such as being friends, family members, or relatives.

Living Expenses: Costs related to day-to-day necessities, including accommodation, food, transportation, and other essential needs.

Legal Status: The immigration status or classification of an individual in the United States, indicating whether they are a citizen, permanent resident, or have another lawful status.

Notarized: The process of having a document officially certified by a notary public, confirming the authenticity of the signatures and the document’s content.

Photocopy: A reproduction or duplicate of an original document made through the use of a photocopier or scanning device.

Supporting Documents: Additional evidence or documentation submitted along with the invitation letter to strengthen the visitor’s visa application, such as a copy of the inviter’s ID or passport, proof of legal status in the U.S., and proof of relationship with the visitor.

USCIS: United States Citizenship and Immigration Services, an agency within the U.S. Department of Homeland Security responsible for administering the nation’s immigration system.

Service Center: Regional offices of USCIS responsible for processing immigration petitions and applications.

Legal Permanent Resident: An individual who has been granted lawful permanent residence in the United States through obtaining a green card, indicating their status as a permanent resident.

Tourist Attractions: Places or landmarks of interest to visitors that are popular for sightseeing or leisure activities.

Bureau of Consular Affairs: A bureau within the U.S. Department of State responsible for providing visa services, protecting U.S. citizens overseas, and managing U.S. passports and other travel documents.

Visa Application: The process of applying for a visa to enter a country, which involves submitting required forms and supporting documents, attending an interview if necessary, and paying applicable fees.

So, there you have it! Writing an invitation letter for a U.S. visa doesn’t have to be daunting. Just remember to include all the necessary information, keep it warm and personal, and attach any supporting documents. If you want more guidance and sample letters, head over to visaverge.com. They’ve got all the visa-related info you need. Happy letter writing!

This Article in a Nutshell:

To invite friends or family to the U.S., they may need a visa. An invitation letter can help establish the purpose of their visit. Include your contact details, relationship, visit details, and your intention to cover expenses. Keep the tone warm and personal. Remember to sign, date, and attach supporting documents.

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How to Write a Sample Invitation Letter for a U.S. Visitor Visa

Home » How to Write a Sample Invitation Letter for a U.S. Visitor Visa

July 25, 2021

There are various mandatory requirements to obtain a visa when visiting the United States. However, a letter of invitation from the American host is not one of them. The U.S. citizen or resident who will host the visiting B-2 visa holder may send a letter, but an invitation is not required. The letter cannot guarantee visa issuance, but it may be helpful in some situations. Many people feel more comfortable sending a letter, and we’ve provided a sample invitation letter for a visitor visa below.

Visitor Visa Requirements

B-2 visa applicants must qualify for the visitor visa according to their own circumstances, not on the basis of a sponsor’s letter or assurances. Based on the merits of the application and interview, a consular officer determines whether or not the applicant qualifies for a visa. In fact, to qualify for a B-2 visitor visa to the United States, applicants must meet the following three criteria:

Have a residence in a foreign country to which they will return to after their temporary visit;

Intend to enter the united states for a period of a specifically limited duration;, will go to the united states to engage in activities consistent with the visa., mistakes on uscis forms can cause costly delays or a denial., b-2 letter of invitation explained.

A B-2 letter of invitation is simply a letter written by the U.S. host to demonstrate that the visitor has a place to stay during the trip to the United States. Generally, the letter carries more weight if written by a U.S. citizen or lawful permanent resident. The letter should state that the host is willing and able to accommodate the visitors during the specified duration of the trip. The host may include specific dates or a general period in which the visitor is welcome. It’s also helpful to state if the host and visitor have family ties or are friends. There is no requirement for an invitation letter for visitor visa. Therefore, there are no hard requirements for the letter. With that said, a letter should generally contain the following:

• Host’s full name and contact information
• Guest’s full name and contact information
• Guest’s relationship to the host
• Purpose of the planned visit, including the event (if applicable) or places you will visit
• Duration the visitor will stay with you or where you’ve made arrangements for him or her to stay
• Financial arrangements to cover the guest’s expenses during the visit (if applicable)
• Signature of the host

Write the letter in your own words, but try to be as specific as possible. We’ve included a sample invitation letter for a visitor visa below.

Sample Invitation Letter for Visitor Visa: Friends

Enzo & Gianna Russo Via Torquato Tasso, 26 71010 Lesina FG, Italy

March 22, 2019

Dear Enzo and Gianna,

I would like to invite you to come visit me in the United States this summer. You are welcome to stay at my home during for the duration of the trip. I understand that you have four weeks of holiday, but you are welcome to stay longer if needed.

During your visit, I plan to take you on several excursions to our theme parks (Disneyworld and Universal Orlando) and museums. I know you son is interested in space travel. I’m trying to arrange a visit to the Kennedy Space Center Visitor Complex as well.

I understand you plan to cover your own expenses for travel and incidentals. However, I will submit Form I-134, Declaration of Financial Support, to guarantee your financial support.

I look forward to seeing you and your family.

Edwardo Sauvigne 26000 Whispering Trails Ave Winter Have, FL 33884 Home: (863) 555-1212 Mobile: (863) 555-1212

Sample Invitation Letter for a Visitor Visa: Family

Gurpreet & Jyothi Ahuja 337, Rajiv Gandhi St Uthandi, Chennai, Tamil Nadu 600119 India

October 1, 2020

Dear Mom and Dad,

I would like to invite you to come visit me in the United States for my wedding on March 6, 2021. In addition to this special event, I am excited to have you spend time with Anika and see our city.

I will cover all of your expenses for the trip, including travel to and from the United States. During your two weeks with us, you will stay at my home, and I will provide all meals. I also plan to purchase you a visitor’s insurance plan and cover any other costs that come up during your trip.

Anika and I are extremely anxious to see you and have you participate in our wedding. We look forward to seeing you in March.

Hiten Ahuja 9601 Skyline Way Grand Prairie, TX 75051 Home: (972) 555-1212 Mobile: (972) 555-1212

Stronger Evidence to Support a B-2 Visa Application

For visitors that are currently unemployed, don’t have property and generally lack financial assets, it can be more difficult to demonstrate strong ties to their home country. In these cases, immigration officials become concerned that they will try to stay in the United States. A Declaration of Financial Support can help remove this doubt.

Known as Form I-134, Declaration of Financial Support , the form shows that someone in the United States is willing to take financial responsibility for you. If you can prove that you are financially independent or are employed in your home country, you typically don’t need a Form I-134.

Form I-134 is a reassurance by the U.S. supporter to step in and assist if you unable to pay your expenses during the course of your U.S. visit.

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How to write a letter of invitation for a U.S. travel visa

Including the right information may improve the odds that your friend, family member or colleague obtains a visa.

What's Inside

Many U.S. citizens and legal permanent residents have friends and family living abroad whom they may want to invite to the United States for a temporary visit. When this happens, people often forget that there are certain requirements a foreign national must meet to obtain a travel visa and gain lawful entry into the country. 

While not a requirement, a letter of invitation can be used as supporting documentation for a loved one’s B-1 or B-2 visa application to help them meet their application requirements. 

If you’ve been asked to prepare an invitation letter for a U.S. visa application and aren’t sure where to begin, this guide may help. We discuss what a letter of invitation is, describe how to prepare one and provide an invitation letter for visa example that you can use as you craft your own.

Invitation letter for U.S. visa application defined

An invitation letter is a document written by an individual formally inviting a family member or friend who’s a foreign national to the U.S. for a specific period of time. Invitation letters are often used as supporting documentation to the foreign national’s visa application when seeking temporary entry into the U.S.

The purpose of an invitation letter is to confirm the details of the applicant’s stay, including the reason for and dates of their travel. While an invitation letter isn’t a specific requirement for any visa application, including one with the application or bringing one to the visa application interview may be beneficial. 

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When to submit a letter of invitation

If a friend or relative plans to visit you on a temporary travel visa, they may ask you to provide them a letter of invitation to submit in support of their visa application. Below are two common visitor visas for which you may consider submitting an invitation letter:

Regardless of the precise scenario, if a friend, family member or colleague requests an invitation letter, providing one may help enhance their chances of a successful application.

The timing of the letter’s submission doesn’t matter since a letter of invitation isn’t required when filing the initial application for a visitor visa. You may include a letter of invitation as additional documentation in support of your application, or you may also choose to bring one with you to your interview.

Who can write an invitation letter for U.S. visa applications

An invitation letter should be written by the individual who will host the foreign national during their stay in the U.S. and who has personal ties to the invitee. 

Typically, the individual writing the invitation letter is either a U.S. citizen or lawful permanent resident (LPR). In many cases, the host is a friend or family member of the visa applicant. However, colleagues and business associates may also write letters.

How to write a letter of invitation for U.S. visa applications

Because providing an invitation letter is optional, there’s no specific list of information that one must contain. Nevertheless, below are some examples of information that’s often included: 

• The host’s name and contact information
• The host’s citizenship or immigration status
• The visa applicant’s name and contact information
• Details regarding the relationship between the host and the visa applicant
• Name and contact information for the visa applicant’s foreign employer
• The visa applicant’s expected travel dates
• Details regarding whether the host will provide accommodations or financial support to the invitee during their visit
• The purpose of the invitee’s trip and travel plans within the United States
• Any other details confirming the invitee’s ties to their home country and plans to return

In short, the goal of the invitation letter is to provide details confirming the foreign national’s relationship with the host residing within the U.S., the dates of travel and the purpose of their visit. The letter should also include details about the invitee’s ties to their home country to verify their intent to return at the conclusion of their trip. Examples of this include information about their home, job and family.

Lastly, the host should sign the invitation letter.

Sample letter of invitation for U.S. visa supporting documentation

Below is a sample letter of invitation. Keep in mind, there’s no specific format that an invitation letter must follow to be accepted as supporting documentation for a visa application. Because each letter is unique to the applicant’s situation, it may be beneficial to speak with an experienced immigration lawyer to determine how best to format your letter of invitation.

[Invitee full name]

[Invitee date of birth]

[Invitee foreign address]

Dear [full name of invitee],

I hope this letter finds you well. I am writing to formally extend an invitation for you to visit me in the United States from [proposed arrival date] to [proposed departure date]. 

As my [relationship], we’ve known each other for [length of time], and I am eager to host you in my home, where I plan to provide you with [details of accommodations and financial support] for the duration of your stay. I understand and acknowledge the requirements of your U.S. visa and assure you that I’ll assist you in complying with them, including, but not limited to, ensuring your timely departure from the United States at the conclusion of your trip. 

Until then, I am looking forward to our plans to [travel plans during invitee’s visit]. 

Please do not hesitate to contact me if you have any questions or need any additional information or assistance during the visa application process. 

Sincerely, 

[Host signature]

[Host full legal name]

[Citizenship or immigration status]

[Host U.S. street address]

[Host city, state, zip code]

[Host phone number]

[Host email address]

Some also find it beneficial to accompany the letter with copies of items, such as:

• Evidence of roundtrip airfare reservations
• Photocopies of the host’s driver’s license, identification card or passport
• Event invitation or correspondence
• Detailed travel itinerary
• Proof of accommodations

When to speak with a lawyer

Going through the process of applying for a B-1 or B-2 visa for temporary entry into the U.S. can be difficult due to the many requirements in the application process. However, writing a detailed invitation letter with the above information may help make the application process easier for a visa applicant. 

If you have questions about how to write a thorough letter of invitation and what information to include, consider speaking with legal counsel. An experienced attorney can assess your situation and help you understand how you may help your invitee gain lawful entry into the U.S.

Bottom line

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Frequently asked questions

What are the requirements to invite someone to visit the usa, who needs an invitation letter, can i apply for a u.s. visa without an invitation letter, is a letter of invitation a required document for a b-1/b-2 travel visa application, what should the letter of invitation include.

Disclaimer: This article is provided as general information, not legal advice, and may not reflect the current laws in your state. It does not create an attorney-client relationship and is not a substitute for seeking legal counsel based on the facts of your circumstance. No reader should act based on this article without seeking legal advice from a lawyer licensed in their state.

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How to Write a Letter of Invitation for a U.S. Travel Visa

An optional supporting document as part of your b-1/b-2 visa application, in this guide.

• What should the letter say?
• Sample letter of invitation
• Related Information

When applying for a B-1/B-2 travel visa , you have the option to include a letter of invitation from the relative or friend who will be hosting you during your stay in the United States. The letter of invitation is not a requirement for a travel visa, but including one could help strengthen your application .

In this guide we’ll go over what to include in the letter and provide a sample letter of invitation.

Interested in traveling to the U.S.? Our experienced team can help you prepare a strong application and avoid common mistakes that lead to visa denial. Learn more.

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What is a letter of invitation?

A letter of invitation is a signed letter from the family member or friend who you will be staying with during your trip to the United States. The purpose of the letter is to confirm that you will have a place to stay during your visit. It is preferable if your host is a U.S. citizen or green card holder.

The letter of invitation is optional and is not required as part of a B-1/B-2 visa application.

A letter of invitation for a B-1/B-2 travel visa should include the following information:

• Name and contact information for the host
• Host’s immigration status (for example, “U.S. citizen”)
• Relationship between the host and the visa applicant
• Visa applicant’s full name and address
• Purpose of the trip
• Exact dates of the trip
• Host’s signature

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Navi Laghari 3, Mm-ii, Panchkuian Road Delhi, Delhi, 110055 India

January 17, 2023

I am inviting you to come visit me in Washington to celebrate my 30th birthday on May 28, 2023. During your one-week trip, from May 25-31, you will stay with me at my house in Seattle. As your sister, I can’t wait to show you the city and take you to museums and go on hikes with you — I know how much you love being in nature. I will pay for your airfare to and from the U.S. and I will also cover your expenses while you are here.

I can’t wait to celebrate with you!

Love, [Host’s signature]

Sarika Laghari 9679 46th Ave SW Seattle, WA, 98136 USA Mobile: (206) 591-2342 U.S. Passport Number: 562908832

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How To Write The Best Invitation Letter For Any US Visa Application

Last Updated : 29 Apr 2024

Last Updated : 29 Apr 2024 at

Do you have friends or families coming to the U.S. who need to apply for a visa? Or do you have a partner living overseas who would like to come to visit you?

Many U.S. citizens and U.S. residents wish that their friends and family could visit them in the U.S. First; however, family members or friends must apply for a visitor visa. And a letter of invitation can assist in the visa application process.

Though the visa invitation letter does not guarantee visa issuance, it can be helpful in many circumstances. So let us look at how you can write a compelling letter of invitation that would assist your family members with their visa applications.

If you wish to visit your friends and family members living in another country and need a visa. Then you can apply for your tourist visa in a few easy steps and in a hassle-free way on AtlysBlack.

What Is A Visa Invitation Letter?

A visa invitation letter or sponsorship letter is written by a U.S. citizen or U.S. resident as a formal invite for their friends or family members to the United States Citizenship and Immigration Services (USCIS). A visa invitation letter is not a mandatory visa requirement. However, this letter can help the U.S. embassy or consular officer better understand your relationship with the applicant and the purpose of the visit.

You must convey your relationship with the applicant truthfully to the consular officer in the invitation letter. Therefore, you will be able to accommodate them, and the applicant will return to their home country before their visa expires. In addition, you must clearly state if you will financially support the applicant during their entire stay in the U.S. and that you have the funds to do so.

The applicant must meet the visa requirements and go through the visa interview to be granted a visa. They must prove their strong ties with their home country, their intention of returning to their country, and only visiting the U.S. to spend time and see their family or friends. The applicant must convince the USCIS officer that they wish to stay in the U.S. temporarily and do not wish to take up residence in the country.

Disclaimer: A visa invitation letter does not guarantee an applicant's visa application.

Who Needs A Visa Invitation Letter?

A visa invitation letter can be helpful to a person who wishes to visit their friends or family and needs to apply for a tourist visa. Your friends or family living in the U.S. can supply you with an invitation letter to assist you in your visa application.

If someone sponsors your trip, they can provide additional documents and send you a visa sponsorship letter. Then, when applying for your visa at the U.S. Consulate, you can attach this letter with your application.

What Information Must I Add To A Visa Invitation Letter?

The visa invitation letter must have all the details of the host in the U.S. and the applicant in the foreign country. While writing the invitation letter, ensure that you are not missing any details and the letter is concise yet detailed.

The host in the U.S. must include the following details in their visa invitation letter:

Date of Birth

Full address

Contact information such as phone number and email address

Status in the U.S.

I.D., passport, or green card number

Photocopy of the I.D., passport, or green card number

The host must include the following details of the visa applicant in the invitation letter:

Applicant's relation to the host in the U.S.

The purpose of their trip

Applicant's length of stay in the U.S. with specific dates

Mentioning if the host will be responsible financially for the visa applicant while in the U.S.

Applicant's accommodation details

Host's signature and date

Other Required Documents With A Visa Invitation Letter

Ensure that your visa invitation is thorough and has all the sponsor's details. In addition, it would be beneficial to add supporting documents and a visa invitation letter. You can send the following documents to your friend or family member to print and attach to their B-2 visa application:

A copy of your passport, I.D., or green card

Proof of sufficient funds, such as your bank statements (if funded by the host in the U.S.)

You can also attach a Declaration of Financial Support or USCIS Form I-134

Proof of residence, such as your home address, a rental contract, etc.

Students can supply the applicant with their enrollment verification letter or a copy of your transcripts

The applicant must attach the other required documents for their visa application

How Do I Write A Visa Invitation Letter?

While writing, remember to add all the relevant information that would make the visa invitation letter compelling. The below-mentioned visa invitation letter is only for illustration purposes. You can use the sample to write your invitation letter with additional information that would assist the applicant in their visa application process.

While writing, you can address the U.S. Consul General, the U.S. Embassy in the applicant's country, the U.S. Consular Officer, or the person visiting the country. You must also check that all the spellings, dates, and information are correct.

Sample Visa Invitation Letter

[Your Full Name]

[Your Full Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

United States Consulate General [Address of the US Consulate, e.g., New Delhi, India]

Dear Sir/Madam,

RE: Invitation for [Visitor's Full Name] to visit the United States

I am writing this letter to invite my [relationship to the visitor, e.g., friend, brother, etc.], [Visitor's Full Name], who resides at [Visitor's Address]. I am a [Your Occupation] working at [Your Company Name], and I reside at [Your Address].

I would like to invite [Visitor's Full Name] to visit me in the United States for [length of the visit] to [describe the reason for visit such as attending a family event, touring, etc.]. During their stay in the United States, [Visitor's Full Name] will stay with me at my residence, and I will be responsible for all their accommodation expenses.

I kindly request you to grant [Visitor's Full Name] a visitor's visa for this period. I assure you that [Visitor's Full Name] will return to [Visitor's Home Country] before the expiration of their visa.

Please find attached all the necessary documentation for your reference.

Thank you for considering my request. Please do not hesitate to contact me should you require any additional information.

Kind regards,

Note : Do not just use the same sample mentioned above; add all the necessary information to explain your and the applicant's situation best.

U.S. Visa Invitation Letter Template

Here is another sample invitation letter:

Visa sample

And folks, that is all about the US invitation letter!

Frequently Asked Questions

The visa invitation letter is not mandatory, and it does not guarantee that the applicant's visa application will be approved.

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Sample Letter for Visa Application for Family: Free & Effective

In this article, I’ll share a step-by-step guide on how to write a compelling visa application letter for your family, including a customizable template to get you started.

Key Takeaways:

• Understand the purpose of the visa application letter.
• Include specific details about your family member and their reason for traveling.
• Follow a clear, professional format.
• Provide evidence of your relationship and support.
• Use a personalized template for a strong start.
• Check for any country-specific requirements.
• Proofread and revise your letter for clarity and accuracy.

Understanding the Purpose

First, it’s important to understand the purpose of a visa application letter. This document serves as a formal request to the embassy or consulate, explaining why your family member wishes to travel to a specific country.

It should clearly outline their intent, duration of stay, and reasons why they should be granted a visa.

Step-by-Step Guide

• Gather Information : Before you start writing, collect all necessary details about your family member, including their full name, date of birth, relationship to you, and the purpose of their trip.
• Start with Personal Details : Begin the letter with your personal information: name, address, and contact details. Then, introduce the family member for whom you’re writing the letter.
• State the Purpose of the Trip : Clearly explain why your family member wants to visit the country. Be specific about the nature of the trip, whether it’s for tourism, visiting relatives, medical treatment, or education.
• Provide Trip Details : Include information about the trip duration, accommodation plans, and any itinerary details.
• Evidence of Relationship and Support : Attach proof of your relationship (birth certificates, marriage certificates) and your commitment to support them financially during their stay if applicable.
• Closing Remarks : Conclude the letter by respectfully requesting the embassy or consulate to grant the visa, expressing your gratitude for considering the application.

Formatting Your Letter

• Use a formal and professional tone.
• Keep it concise – not more than one page.
• Use a standard font like Times New Roman or Arial, size 12.
• Ensure correct spelling and grammar.

Template for Visa Application Letter for Family

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Embassy/Consulate Name] [Embassy/Consulate Address]

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Dear Sir/Madam,

I am writing to support the visa application of my [relation], [Family Member’s Name]. My [relation], born on [date of birth], is planning to visit [destination country] for [purpose of visit] from [start date] to [end date].

During their stay in [destination country], they will be staying at [address in destination country] and plan to [briefly outline itinerary]. I have enclosed the necessary documents to support their application, including [list of documents].

I kindly request you to consider [Family Member’s Name]’s application for a [type of visa] visa. Thank you for your time and attention to this matter.

[Your Signature (if sending a hard copy)] [Your Printed Name]

Country-Specific Requirements

• Research any specific requirements or formats preferred by the embassy or consulate of the destination country.
• Some countries may require additional documentation or specific information in the letter.

Proofreading and Revising

• Thoroughly proofread the letter to avoid any errors.
• Check if all the necessary information and documents are included.

Writing a visa application letter for a family member is a thoughtful process. A well-crafted letter can significantly impact the outcome of the visa application.

Remember to personalize your letter to reflect the unique circumstances of your family member’s trip.

Your Feedback

I hope this guide and template help you in writing your family visa application letter. If you have any personal experiences or additional tips to share, please leave a comment below. Your insights could be invaluable to others going through the same process.

Frequently Asked Questions (FAQs)

Q: What should I include in a visa application letter for my family?

Answer: In my experience, it’s essential to include the purpose of the visit, the length of stay, and the relationship with the family members accompanying me. 

I also mention where we will stay and our plans to return to our home country. Providing evidence of financial stability and ties to our home country helps strengthen the application.

Q: How do I prove my relationship with my family members in the visa application?

Answer: In my case, I provided birth certificates, marriage certificates, and recent family photographs. Sometimes, additional documents like joint bank statements or family registration records can also be helpful.

Q: Should I include details about my job or business in the visa application letter?

Answer: Absolutely. I always include details about my employment or business, such as the nature of the job, salary, and leave approval for the trip. This information demonstrates my financial stability and intent to return.

Q: How important is it to detail the travel itinerary in the visa application letter?

Answer: It’s quite important. I make sure to outline our travel plans, including flight details, accommodations, and an itinerary of activities. This shows that we have a well-planned trip and a clear intention to return.

Q: Is it necessary to mention previous international travels in the visa application letter?

Answer: Yes, I believe it helps. I usually mention my past international travels, especially if I have a history of compliance with visa regulations. This can demonstrate trustworthiness and reduce concerns about overstaying.

Q: How should I address financial support for the trip in the letter?

Answer: I clearly state who will be financially responsible for the trip. If I am sponsoring my family, I include my bank statements and employment details. If someone else is sponsoring, I attach their invitation letter and financial documents.

Q: What tone should I use in the visa application letter?

Answer: Professional and concise. I keep the tone formal but friendly, ensuring that all the necessary information is presented clearly and politely. Avoiding unnecessary details helps in keeping the letter focused and effective.

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Letter of invitation

Sometimes, when you apply for a visa to visit Canada, we ask you to give us a letter of invitation from someone in Canada.

A letter of invitation does not guarantee that we will issue a visa. Visa officers assess you to decide whether you meet the terms of Canada's immigration law.

Information for the person writing the letter of invitation

Writing a letter of invitation does not mean you are legally responsible for the visitor once he or she gets to Canada. You should still write the letter in good faith. You must tell the truth and plan to keep the promises you make in the letter.

Send your letter (notarized, if the visa office asks for that) to the person you are inviting to Canada. The person must then send this letter to the Canadian embassy or consulate outside of Canada when he or she applies for a temporary resident visa.

You must include this information about the person you are inviting :

• complete name,
• date of birth,
• address and telephone number,
• your relationship to the person,
• the purpose of the trip,
• how long the person plans to stay in Canada,
• where the person will stay, and how he or she will pay for things, and
• when the person plans to leave Canada.

You must include this information about yourself :

• address and telephone number in Canada,
• whether you are a Canadian citizen or permanent resident,
• a Canadian birth certificate, if you were born in Canada,
• a Canadian citizenship card, if you are a naturalized citizen, or
• a copy of your PR card or your IMM 1000 proof of landing, if you are a permanent resident,
• details of your family, such as names and dates of birth of your spouse and dependants (this is mandatory for the parent and grandparent super visa ), and
• the total number of people living in your household, including people you sponsored whose sponsorship is still in effect (this is mandatory for the parent and grandparent super visa ).

For the parent and grandparent super visa only , you must also provide:

• a written and signed promise of your financial support for your parents or grandparents for their entire stay in Canada, and
• proof that your income meets or is above the low-income cut-off (LICO) for the total number of people, including the visiting parents or grandparents.

This information is only a guide. You must write the letter of invitation yourself. Some visa offices may ask that a notary public notarize your letter.

Before you arrive

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